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For all our AMAZING NHS Workers 💙 🐙 ( 0 )
The boys are back from their golfing 🏌️‍♂️ trip to the Algarve ( 0 )
Coronavirus Update ( 0 )
Team Lullaby Vs Emmerdale Cast & Crew at Notts County FC ( 0 )
Pub Quiz Time at the Red Lion ( 0 )
Welcome to Unique Adventures a brochure showcasing the most breathtaking experiences! ( 0 )
Sun, sand and sea with Escape Magazine, from Octopoda 🐙 ( 0 )
BEARS FITNESS CLIENT OF THE YEAR 2019 AWARD GOES TO…. ( 0 )
What does it mean if a company are a member of Travel Trust Association? ( 0 )
Say Hello to our new Travel Specialist ( 0 )
TAKE YOUR 🐶 ON TOUR! 🐾🇬🇧 ( 0 )
Our ALL NEW website is here!!! ( 0 )
Who won Bear’s Big Name of the Month Award for December? ( 0 )
Bears Fitness Big Name Award for November goes to… ( 0 )
The Arctic Treehouse Hotel in Lapland ( 0 )
Sands United Leicester looking to recruit players ( 0 )
Welcome to the team Kim! ( 0 )
Love Travel ( 0 )
It’s an adventure overload at Sandals! ( 0 )
Discover Canada for less with Octopoda and Canadian Affair ( 0 )
One EPIC Antarctic Adventure ( 0 )
Big Name of the Month Award September ( 0 )
We are Hiring! ( 0 )
Thomas Cook ( 0 )
🌴💍 SAY I DO IN MAURITIUS 💍🌴 ( 0 )
Big Name of the Month Award August ( 0 )
Southport Wedding Festival hosted by Bliss Wedding Shows ( 0 )
WE ARE 5!! ( 0 )
🚨 🎉 🐙 WE HAVE A WINNER!! 🐙🎉🚨 ( 0 )
Our Travel Speclialist, Emma, visits the AMAZING Independence of the Seas ( 0 )
Brits urged to book holidays now after last minute surge ( 0 )
🚨⚽ COMPETITION TIME ⚽🚨 ( 0 )
FC Barcelona Replica Jersey Competition Terms & Conditions ( 0 )
Our #JoshuaVsRuiz packages will be arriving soon! ✈️ ( 0 )
Why taking a Cruise is ones of the Best Types of Vacation 🌴🐙 ( 0 )
Leave the 33deg UK Sunshine behind for Lapland this Christmas ( 0 )
Our Latest Promo Video ( 0 )
❄️🐙🎅🏽True Lapland 2020🎅🏽🐙❄️ ( 0 )
New & Exclusive from Octopoda 🐙 ( 0 )
Bears Fitness Antidote Plan & What a Result! *WOW* ( 0 )
Welcome to the OctoTeam Clarissa! ( 0 )
Big Name of the Month Award June ( 0 )
Discover Chernobyl ( 0 )
Big Name of the Month Award May ( 0 )
Visit Canada ( 0 )
Welcome to Octopoda Scotland ( 0 )
Big Name of the Month Award April ( 0 )
Opening Victory for Octopoda FC ( 0 )
Welcome to our new Cruise & Rail Magazine ⛴🐙🚂 ( 0 )
Big Name of the Month Award March ( 0 )
Say Hello to our New Team Member, Sabrina ( 0 )
Our Latest Promo Video has Landed!! ( 0 )
Needing a property for a party? ( 0 )
🐻🐙💪 BEARS RESIDENTIAL BOOTCAMP is now OPEN for enquiries! ( 0 )
M&B Print join us for the Charity Match! ( 0 )
🏈 Dubai Rugby Sevens packages on SALE NOW! 🐪🐙 ( 0 )
🐻🐙💪 BEARS RESIDENTIAL BOOTCAMP 💪🐙🐻 ( 0 )
It’s Nearly Christmas….well Nearly! ( 0 )
Thinking of Visiting Canada? ( 0 )
We are an OFFICIAL Sandals Sales Centre! ( 0 )
Jet2holidays Summer 2020 NOW ON SALE ( 0 )
Welcome to Octopoda FC ( 0 )
Big Name of the Month Award February ( 0 )
Collection of Great Holiday Offers ( 0 )
The Royal Caribbean Cruise SALE has Started! ( 0 )
UK & Worldwide Golf Packages ( 0 )
Sponsorship Collaboration with Local Boxer ( 0 )
AJ Vs Miller Travel Packages Coming Soon! ( 0 )
Big Name of the Month Award ( 0 )
Calum Best Travels with Octopoda ( 0 )
Bears Fitness Collaboration ( 0 )
Thank You! ( 0 )
Shepshed Amateurs FC ( 0 )
Welcome Tara! ( 0 )
Octopoda Gift Voucher Terms & Conditions ( 0 )
DO NOT DISTURB! ( 0 )
Octopoda Team up with Greens ( 0 )
Welcome to your next adventure with our latest Explorer Magazine ( 0 )
Welcome to our new Thomas Cook Escapes magazine ( 0 )
Welcome to our new Cruise Escapes magazine ( 0 )
One EPIC Testimonial =) ( 0 )
HAPPY BIRTHDAY TO US! 🎁 ( 0 )
Octopoda join forces with Ingles FC ( 0 )
Did we say we’re hiring?…. ( 0 )
Party Hard with Octopoda ( 0 )
Books by the Beach….courtesy of Alys! ( 0 )
Our Video Sequel ( 0 )
View our ALL new Promo Video here! ( 0 )
We’re Hiring! ( 0 )
🏁 FIA Confirm 2017 Formula 1 Calendar 🏁 ( 0 )
LONG HAUL ✈️ WITH LOW DEPOSITS! ( 0 )
Books by the Beach ( 0 )
Make a Difference… ( 0 )
Travel Insurance with Octopoda ( 0 )

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INTRODUCTION

This privacy notice provides you with details of how we collect and process your personal data when you interact with us and through your use of our website, including any information you may provide through our site when you purchase a product or service, sign up to our newsletter or take part in a prize draw or competition.

Octopoda Ltd is the data controller and we are responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).

Contact Details

Full name of legal entity: Octopoda Ltd

Company Registration no: 8990623

Postal address: 37, Bainbridge Road, Loughborough, Leicestershire, LE11 2LE

If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.

WHAT DATA DO WE COLLECT ABOUT YOU

Personal data means any information capable of identifying an individual. It does not include anonymised data.

We may process certain types of personal data about you as follows:

Identity Data may include your first name, maiden name, last name, username, marital status, title, date of birth and gender.
Contact Data may include your billing address, delivery address, email address and telephone numbers.
Financial Data may include your bank account and payment card details.
Marketing and Communications Data may include your preferences in receiving marketing communications from us

Sensitive Data

We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data.

We do not collect any information about criminal convictions and offences.

Where we are required to collect personal data by law, or under the terms of the contract between us and you do not provide us with that data when requested, we may not be able to perform the contract (for example, book flights for you). If you don’t provide us with the requested data, we may have to cancel a product or service you have ordered but if we do, we will notify you at the time.

HOW WE COLLECT YOUR PERSONAL DATA

We collect data about you through a variety of different methods including:

Direct interactions: You may provide data by filling in forms on our site (or otherwise) or by communicating with us by post, phone, email or otherwise, including when you:
order our products or services;
subscribe to our service or publications;
request resources or marketing be sent to you;
enter a competition, prize draw, promotion or survey; or
give us feedback.

HOW WE USE YOUR PERSONAL DATA

We collect information about you to process your order, manage your account, and if you chose to opt in, to email you about our promotional offers

We may pass your information to our third-party service providers such as courier companies (for delivery of travel documents) and suppliers (most airlines and cruise companies require Advance Passenger Information) Octopoda Ltd do not share any information from either passengers or travel agents for marketing purposes with any third-party company.

MARKETING COMMUNICATIONS

We would like to send you information about products of ours and any promotional campaigns we are running. If you have consented to receive marketing emails you may opt out by simply clicking the “unsubscribe” button contained on each email. Alternatively please send an email headed ‘opt out’ to us at sales@octopoda.co.uk , upon receipt of a written opt out we shall discontinue processing your personal data as requested.

DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

DATA RETENTION

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the

personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes. In some circumstances you can ask us to delete your data: see below for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

YOUR LEGAL RIGHTS

Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include

the right to:

Request access to your personal data.
Request correction of your personal data.
Request erasure of your personal data.
Object to processing of your personal data.
Request restriction of processing your personal data.
Request transfer of your personal data.
Right to withdraw consent.

You can see more about these rights at:

https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

If you wish to exercise any of the rights set out above, please write to us. You will not have to pay a fee to access your personal data (or to exercise any of the other rights).

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

CONTACTING US

If there are any questions regarding this privacy policy you may contact us using the information below.

37 Bainbridge Road, Loughborough, Leicestershire, LE11 2LE

United Kingdom

sales@octopoda.co.uk

Last Edited on 2018-05-21

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